Appointment setting

B2B Appointment Setting Services

Transform Appointments into Successful Deals

Secure approximately 15+ monthly Meetings with qualified, warmed-up leads

WHY CHOOSE US

Power your pipeline with quality meetings.

Boost conversions with qualified leads

At ProspiraX, we handpick each lead and prequalify them before scheduling the meeting. Connecting only with ready-to-buy prospects increases your closing rate to around 15%.

Get a predictable number of appointments

At ProspiraX, we create highly personalized outreach sequences to engage and follow up with your prospects. This process fills your pipeline with sales-ready leads and consistently books meetings, helping to accelerate your growth.

Hire dedicated outsourced SDRs

Stop juggling recruitment and training. With OutreachOrbit as your extended sales team, you can focus solely on closing deals.

Receive an average of 15+ meetings per month

At OutreachOrbit, our proven approach and scalable processes adapt to your needs, delivering appointments quickly and accelerating your sales growth.

1 %

client satisfaction

1 %

SEO campaigns

1 %

organic traffic

1 /7

customer support

How appointment setting works

We’re master in each step of the process so you can get ready-to-buy leads.

Evaluating market feasibility

Testing Hypotheses and Validating Your Ideas

To gauge your new product or service potential, we begin by aligning on the ideal channel, value proposition, and messaging. Next, we launch targeted campaigns to identify potential sales opportunities and schedule introductory chats. Finally, our team rigorously analyzesresponses and feedback to determine whether your offer truly resonates with potential customers.

Lead search

Initial analysis, search, and qualification

To achieve accurate targeting, we examine your Ideal Customer Profile (ICP) and assess your Total Addressable Market (TAM) to pinpoint relevant decision-makers. After identifying individuals who meet your criteria, we exclude those without purchasing potential. Lastly, we segment the remaining leads and gather additional details to tailor personalized messages.

Outreach across multiple channels

Testing Hypotheses and Validating Your Ideas

Using your ICP and research data, we craft tailored outreach strategies and develop templates for personalized emails or LinkedIn messages. Our technical experts simultaneously configure and warm up mailboxes to ensure optimal email deliverability and visibility. Once campaigns are launched, we continuously monitor key metrics and adjust strategies to maintain peak performance.

Scheduling appointments

Scheduling meetings with ready-to-purchase leads

SDRs contact responsive leads to propose scheduling calls based on your available time slots. Our sales team sends courteous reminders to your leads about upcoming meetings. If an appointment is missed, we follow up promptly to reschedule, ensuring you maximize your scheduled calls.

We are your perfect match

Let’s check if you can be our next success story

You need to enrich your pipeline.
You don’t know how to drive new opportunities.
Your lead-to-demo conversion rate is low.
You haven’t tried outbound but want to seize this channel.
You need a steady flow of leads and predictable appointments scheduled.
You don’t have time to hire and train an inbound SDR team.
You’re looking for an efficient strategy to speed up your sales.
You’re ready to make solid investments and build long-term partnerships.

FAQ

How can you guarantee that those appointments take place?

Once the lead is prepared to meet, our appointment setter proposes available slots from your calendar and arranges the meeting. Prior to the scheduled call, we remind the lead to confirm the appointment. If they fail to attend, we promptly follow up, offering to reschedule until a mutually convenient time is found.

How do you determine if the leads are suitable?

We seek individuals who fit your Ideal Customer Profile (ICP) and the criteria you endorse. After compiling a database of leads, we assess their job titles, identify the actual decision-makers, and verify their emails. We utilize various sources, such as LinkedIn and email verification tools, to validate lead qualification.

Who is responsible for the leads you discovered for us?

You retain ownership of all the leads we identify for you, as clearly outlined in our agreements for complete transparency and assurance.

What are the fees associated with your services?

Our pricing depends on factors such as the quantity of calls and qualified leads, as well as any additional outbound services required. To provide optimal value, we conduct a thorough analysis of your specific needs to devise the most effective solution. Explore our pricing details and obtain a personalized quote tailored to your requirements.

When can I expect to see initial outcomes?

As a company specializing in appointment setting, we pledge to arrange a specified number of meetings with prospective clients within a designated timeframe. While immediate results cannot be guaranteed, they typically materialize within the initial weeks or months, influenced by external factors such as seasonal variations or industry dynamics.

Which team is more effective: an in-house or outsourced SDR team?

The choice depends on your requirements and budget. Typically, an in-house sales team costs approximately $150,000 annually, whereas outsourcing can be significantly cheaper, around $40,000–50,000 per year. Additionally, outsourcing allows you to select SDRs with specialized expertise in your industry. Nonetheless, we advise thoroughly assessing each option against your specific criteria before reaching a decision.